CON 090-4: Contract Administration in the FAR

The Georgia Tech Global Learning center is compliant under the Americans with Disabilities Act. Any individual who requires accommodation for participation in any course offered by GTPE should contact us prior to the start of the course.

Courses that are part of certificate programs include a required assessment. Passing criteria is determined by the instructor and is provided to learners at the start of the course.

CEUs are awarded to participants who attend a minimum of 80% of the scheduled class time.

Georgia Tech’s Office of Research Security and Compliance requires citizenship information be maintained for those participating in most GTPE courses. Citizenship information is obtained directly from the learner at the time of registration and is maintained in the Georgia Tech Student System.

GTPE reserves the right to substitute instructors, change course dates and locations, or cancel a course due to insufficient enrollment or unforeseen events. If GTPE cancels a course, participants will be notified via email or phone and will be given the option for a full refund or to transfer their registration and any fees paid to another course. It is the responsibility of the student to pay any difference in price, if applicable, when a transfer is made.  GTPE is not responsible for nonrefundable plane tickets, hotel and rental car deposits, nor any other expenses incurred.

Participants in GTPE courses are required to complete an online profile that meets the requirements of Georgia Tech Research Security. Information collected is maintained in the Georgia Tech Student System. The following data elements are considered directory information and are collected from each participant as part of the registration and profile setup process:

• Full legal name
• Email address
• Shipping address
• Company name

This data is not published in Georgia Tech’s online directory system and therefore is not currently available to the general public. GTPE data is not sold or provided to external entities.

Sensitive Data
The following data elements, if in the Georgia Tech Student Systems, are consider sensitive information and are only available to Georgia Tech employees with a business need-to-know:

• Georgia Tech ID
• Date of birth
• Citizenship
• Gender
• Ethnicity
• Religious preferences
• Social security numbers
• Registration information
• Class schedules
• Attendance records
• Academic history

GTPE instructors and participants shall refer to the Georgia Tech website in the event of inclement weather. Please be advised that if campus is closed for any reasons, all classroom courses are also cancelled.

GTPE certificates of program completion consist of a prescribed number of required and elective courses offered and completed at Georgia Tech within a consecutive six-year period. Exceptions, such as requests for substitutions or credit for prior education, can be requested through the petition form. Exceptions cannot be guaranteed.

Withdrawals
Classroom courses
To receive a full refund, you must submit a withdrawal request 10 or more business days prior to the course start date. Final course grade will be a W. 

Online courses
To receive a full refund, you must submit a withdrawal request prior to the course start date and have not previously accessed the course. Final course grad will be a W. 

Substitutions
Course substitutions are allowed if for the same course and requested two or more business days prior to the start of the course. All substitution requests must be submitted via the GTPE Substitution Form. Substitutions cannot be guaranteed for classified, restricted, or approval-required courses.

Transfers
Course transfers are allowed if requested 10 or more business days prior to the start of the course. All transfer requests must be submitted via the GTPE Transfer Form.

Georgia Tech is a tobacco-free and smoke-free campus. The use of cigarettes, cigars, pipes, all forms of smokeless tobacco, and any other smoking devices that use tobacco are strictly prohibited. There are no designated smoking areas on campus.

Courses that are eligible for special discounts will be noted accordingly on the course page. Only one coupon code can be entered during the checkout process and cannot be redeemed after checkout is complete. If you have already registered and forgot to use your coupon code, you can request an eligible refund. GTPE will cancel any transaction where a coupon was misused or ineligible. If you are unsure if you can use your coupon code, please check with the course administrator.

GTPE does not have a program for senior citizens. However, Georgia Tech offers a 62 or Older Program for Georgia residents who are 62 or older and are interested in taking for credit courses. This program does not pay for noncredit professional education courses. Visit the Georgia Tech Undergraduate Admissions page for more information on the undergraduate program and Georgia Tech Graduate Admissions page for more information on the graduate program.

There is no special process or form to register your group. All interested learners must create and manage their own individual profiles, accounts, and registrations.
 

1. Complete a GTPE profile.
2. Shop for a course.
3. Add the course(s) to the cart.*
4. Apply a group discount code (if applicable).
5. Provide an accepted payment method to complete the order (credit card, third party credit card holder, or one accepted payment document).
    

*Carts will remain active for 14 days, but seats are not held until the transaction is complete.

Courses that offer group discounts will display the discount code on the course page. Your employees will use the code during the registration process and cart totals will adjust accordingly. Group discounts can only be used if three or more employees from the company attend the same course and only one coupon code can be use per shopping cart.

If you have already registered and forgot to use your coupon code, you can request an eligible refund.

Accepted payment documents must be uploaded during the registration process. They include:

• A company purchase order (PO or SF182)
• A letter of authorization on company letterhead
• A corporate education application/voucher

• Name of company and physical address
• Name of employee(s) approved for training
• Document number (SF-182 documents: Section C, Box 4)
• Billing address (SF-182 documents: Section C, Box 6)
• Course title and course dates
• Maximum disbursement amount (billing amount)
• Expiration date (if applicable)
• Authorized signature(s)
• Payment terms less than or equal to net 30

The employee can print of a copy of their shopping cart to submit if required for payment documents. The cart will remain active for 14 days, but the seat will not held until registration and payment is complete.

Registrations cannot be processed without payment. If your employee is concerned about losing a seat in a class because of internal company processes, we suggest that they go ahead and register and pay with a personal or corporate credit card and seek reimbursement.

If you need assistance with your group registration or have questions on how to start the process, please feel free to contact us at 404-385-3501 or peregistration@gatech.edu.

Most GTPE classroom courses are held at the Georgia Tech Global Learning Center (GLC). Any courses that are held elsewhere will be clearly marked on the course page. Get information on parking, directions, and transportation to the GLC.

We do not provide overnight rooms. However, accommodations can be made at the Georgia Tech Hotel and Conference Center, adjacent to us. Additional hotels can be found within walking distance. Get more information on accommodations.

Learners may transfer to another course of equal or greater cost if notification is made at least 10 business days prior to the original course start date. The course to which one transfers must already be scheduled.

We recommend you register for courses as early as possible. Session details will indicate when there is less than five reamining seats in a particular session.

Updates to your company, address, email, phone, and passwords can be made directly on the GTPE website. Name changes and citizenship changes must be submitted to the GTPE Registrar’s Office.

1. Complete a GTPE profile.
2. Shop for a course.
3. Add the course(s) to the cart.*
4. Apply a special discount code (if applicable).
5. Provide an accepted payment method to complete the order (credit card, third party credit card holder, or one accepted payment document).
    

*Carts will remain active for 14 days, but seats are not held until the transaction is complete.

Walk-in registrations are accepted based on space availability but are not guaranteed for any courses.

If available, discounts will display on the course page or will be automatically applied during the purchase process. Only one coupon code should be entered during the checkout process and will be validated by the system if applicable to items in your cart. If you have already registered and forgot to use your coupon code, you can request an eligible refund.

GTPE does not have a discount program for senior citizens. However, Georgia Tech offers a 62 or Older Program for Georgia residents who are 62 or older and are interested in taking for credit courses. This program does not pay for noncredit professional education courses. Visit the Georgia Tech Undergraduate Admissions page for more information on the undergraduate program and the Georgia Tech Graduate Admissions page for more information on the graduate program.

The following GTPE programs are eligible for veteran education benefits:

• Construction Safety and Health Certificate Program (Atlanta campus courses only)
• Project Management Certificate Program (Atlanta campus courses only)
• Safety and Health Management Certificate Program (Atlanta campus courses only)

View the GTPE veteran’s GI Bill benefits checklist for more information.

GTPE does not have a program for senior citizens. However, Georgia Tech offers a 62 or Older Program for Georgia residents who are 62 or older and are interested in taking for credit courses. This program does not pay for noncredit professional education courses. Visit the Georgia Tech Undergraduate Admissions page for more information on the undergraduate program and the Georgia Tech Graduate Admissions page for more information on the graduate program.

In the event of a cancellation, we will provide you with a full refund or transfer to an equivalent course.

Short courses (1-5 days) and conferences do not require a student visa. A B-2 Tourist Visa, along with a copy of your registration confirmation email and a copy of your completed web registration order page, should suffice.

If participation in a course is employment related, with immediate departure from the U.S., then a B-1 Temporary Business Visa will be required.

We encourage you to contact your U.S. Consulate or Embassy to determine visa eligibility. Full refunds will be provided to participants who are unable to obtain an entry visa and contact our office prior to the start of the course.

English as a Second Language students should contact the Language Institute for admission and visa requirements.

We do not issue letters of invitation and cannot provide immigration documents for the issuance of a student visa. Full refunds will be provided to participants who are unable to obtain an entry visa and contact our office prior to the start of the course.

If you need assistance with your group registration or have questions on how to start the process, please feel free to contact us at 404-385-3501 or peregistration@gatech.edu.

Full payment is due at time of registration. Accepted payment methods include:

• Credit cards (and third party) or e-checks
• Purchase orders (company and government)
• WIOA vouchers*
• International wire payments*
• Georgia Tech PeopleSoft account (for Georgia Tech employees only)
• Private loans*
• GI Bill benefits (Eligible Atlanta campus courses only. Off-campus and online courses are not eligible for VA Benefits.)
• Company checks*

* Requires document upload or transaction verification during the checkout process.

Purchase order documents must include the following:

• Name of company and physical address
• Name of employee(s) approved for training
• Document number (SF-182 documents: Section C, Box 4)
• Billing address (SF-182 documents: Section C, Box 6)
• Course title and course dates
• Maximum disbursement amount (billing amount)
• Expiration date (if applicable)
• Authorized signature(s)
• Payment terms less than or equal to net 30

Please do not include social security numbers on purchase order documents.

1. Make your check payable to “Georgia Institute of Technology” and include the order number and participant name on the face of the check.
2. Choose “Company Purchase Order” as the payment method at checkout and upload a copy of your check to your order.
3. Mail your check to:

Georgia Tech Professional Education
PO Box 93686
Atlanta, GA 30377-0686

Full payment is due at the time of registration.

General Public
Payment is due at the time of purchase. Invoice payments must adhere to the Board of Regent’s business terms of net 30.

Georgia Tech Employees
PeopleSoft payments are processed at the time of registration. Georgia Tech employees cannot use PCards for GTPE registration charges.

Additional fees vary by course. Be sure to review the Requirements & Materials tab on the course page for more information.

Yes. Here are the steps to receive an invoice:

1. Complete a GTPE profile.
2. Shop for a course.
3. Add the course(s) to the cart.
4. Print your cart and submit to your employer as the cost estimate.
5. Receive a copy of your company’s Purchase Order or payment approval document for GTPE to invoice against.
6. Return to your cart, proceed through checkout and upload our company PO in the final payment step.
7. The GTPE Business Office will generate an invoice 10 days prior to the start of the course at which point you are no longer eligible to withdraw with fund.
   
   Your company must:

• Abide by the Georgia Tech and Board of Regent’s business terms of net 30.
• Pay the full balance of a Georgia Tech invoice (there are no discounts for payments made early or on time).
• Pay the invoice if the employee fails to withdraw during the refund period and does not attend the course.

Credit card refunds are processed to the original credit card. The credit card issuer is responsible for refund credit balances to the cardholder.

We do not offer payment plans for any of our services, conferences, or courses. Payment must be made in full at time of purchase.

View our WIOA workforce development candidate checklist.

GTPE cannot issue 1098-T tax forms. If you have a payment history need for tax purposes, we are happy to provide you with receipts of payment. Please submit your requires to peregistration@gatech.edu. Be sure to include your full legal name and Georgia Tech ID which can be found within your GTPE profile.

Classroom courses
To receive a full refund, you must submit a withdrawal request 10 or more business days prior to the course start date. Final course grade will be a W.

Online courses
To receive a full refund, you must submit a withdrawal request prior to the course start date and have not previously accessed the course. Final course grad will be a W.

Course substitutions are allowed if for the same course and requested two or more business days prior to the start of the course. All substitution requests must be submitted via the GTPE Substitution Form. Substitutions cannot be guaranteed for classified, restricted, or approval-required courses.

Course transfers are allowed if requested 10 or more business days prior to the start of the course. All transfer requests must be submitted via the GTPE Transfer Form.

GTPE’s use of CEU follows accepted criteria and guidelines established by the Georgia Board of Regents which follows international standards such as The International Association for Continuing Education and Training (IACET).

GTPE does not issue transcripts or certificates with Professional Develop Hours (PDH) or Professional Development Units (PDU), but the crosswalk here is provided for reference.

One CEU = 10 contact hours of instruction
One PDH = 1 contact hour of instruction (one CEU = 10 PDH)
One PDU = 1 contact hour of instruction (one CEU = 10 PDU)

Upon successful completion of most GTPE courses (80% minimum attendance and a passing grade in courses that require an assessment), you may receive a certificate indicating the number of CEUs earned. Certificate issuance exceptions include courses with outstanding credentialing entities (i.e. OSHA or PADI).

CEUs earned are recorded in the attendee’s name and will appear on a GTPE transcript. All transcripts must be requested by the attendee via the transcript request form. Requests are typically processed within three business days.

For an audit of your transcript for progress toward completion of a certificate, please complete the transcript request form. GTPE courses do not provide academic or degree credit. Georgia Tech academic or degree credit is only available to matriculated students taking courses that meet degree requirements.

For specific information on state licensing or credit requirements, please contact your state licensing board. If you are seeking certification through a professional association, please review the specific requirements with that association.